📚 Bookkeeping & ops consultations are open. Social media management is currently at capacity — join the waitlist.

Miami, FL  ·  Nationwide  ·  English & Español

Your business is growing.
But you're still the entire back-office.

Most owners spend $2,000–$2,800/month across a bookkeeper, a consultant, and a social team — who don't talk to each other. Predictive Pros replaces all three from one relationship. Connected. Accountable. For less than the cost of two.

Start with a Free Check-In → Book a Snapshot Session — $249 →

Takes 3 minutes — or book directly if you've already filled it out.

Rosanna Tavarez, Founder of Predictive Pros
Rosanna Tavarez Founder  ·  PMP  ·  SAFe RTE  ·  SAFe SPC

Already have an account? Client Login  ·  Contractor Login

Your bookkeeper gives you numbers. Nobody explains what they mean for your business.
Your consultant gives you strategy. No one sticks around to actually build it.
Your social team posts content. They don't know your operations or your margins.
Predictive Pros delivers all three — connected. Three separate vendors typically run $2,000–$2,800/month — plus the coordination overhead nobody accounts for. We replace all three from one relationship, one invoice, and one accountable point of contact. No hand-offs. No gaps.
The Cost of the Status Quo

What you're actually paying — or about to

Most small business owners either do it all themselves (free on paper, expensive in hours) or hire three vendors who bill separately and never coordinate. Here's what that really costs.

Hiring Separately
Bookkeeper (monthly retainer) $350–500/mo
Business consultant (4 hrs/mo) $800–1,200/mo
Social media agency (basic) $1,000–1,500/mo
Your coordination overhead $300–600/mo
Monthly total $2,450–$3,800+

And none of them know what the others are doing — you're the connector.

→
Predictive Pros
Monthly bookkeeping & reconciliation ✓ Included
Operations strategy & SOP builds ✓ Included
Social media management ✓ Included
One accountable relationship ✓ Included
Discovery call to get exact pricing Free →

All three connected. When one changes, the others already know.

Find out what makes sense for your business — Free →

No commitment. No pitch. 30 minutes.

Who We Work With

This is for you if —

🧠

You're running everything from memory

Your processes live in your head. Every task gets done a different way. You can't delegate because nothing is written down.

📚

Your books are behind — or a mystery

You're not sure what you made last month or whether you can afford to hire. Tax season is a scramble every year.

📱

Posting feels like a second job

You know you need to show up online but creating content consistently on top of everything else isn't happening.

🚪

The business stops when you stop

You're a service business with 1–10 employees or contractors. You're ready to step back — but there's no infrastructure to step back into.

Why It's Different

We're not a bookkeeper. Not a coach. Not an agency.

Most small business owners are managing three vendors who don't talk to each other. We do what all three do — and we connect the dots between them.

🔗

Books and ops, connected

When a workflow change affects your cash flow, we catch it. Your financials and your operations are managed under one roof — so nothing falls through the gap between your accountant and your consultant.

🎖️

No rotating account managers. Ever.

Most bookkeeping platforms rotate staff every quarter. By the time your new contact understands your business, they're gone. At Predictive Pros, you have a dedicated account lead — one relationship, consistent oversight, and someone who knows your numbers, your goals, and the workflows your team runs every day. Continuity isn't a premium. It's the model.

💡

Your content is built on what your numbers actually show

When the same team reconciles your books AND manages your content calendar, they know which services have the best margins, which months are slow, and what to promote when. Your social strategy stops being a guess.

How It Works

Three steps, no surprises

1

Book a free Check-In

A short conversation to understand where you are, what's not working, and what would actually move the needle. No prep needed — just show up.

2

We map the right services

We'll tell you exactly what makes sense for your situation — no package upsell, no guesswork. You decide if it's a fit.

3

Scope and pricing in writing

Before anything starts, you receive a written proposal with scope and price. Nothing moves forward without your sign-off.

Start with a Free Check-In →
Not Sure Where to Start?

Find your starting point in 60 seconds

What's your biggest challenge right now?

Question 2 of 3

Are you looking for a one-time project or ongoing monthly support?

Question 3 of 3

What best describes where your business is right now?

Your Best First Step

How We Work Together

Every engagement starts with a free Check-In

We scope the right services for where your business actually is — not a package someone else picked. Start with a free call and we'll tell you exactly what makes sense.

Start here
Free — Start Here
🤝

Business Check-In

A free conversation to understand your business, your goals, and where you're stuck. This is where every client relationship starts — no prep, no pitch, no obligation.

  • No preparation needed — just show up
  • We identify the biggest lever to pull first
  • You leave knowing exactly where to go next
  • No pressure, no commitment required
Start Your Free Check-In →
Popular next step: Snapshot Session →
Digital Download — $49
🧱

12-Week CEO Operations Planner

Not ready for a call? Start here. A structured weekly planner to run your business with intention — track priorities, review KPIs, surface bottlenecks. No call needed. Buy and download today.

  • Weekly Top 3 priorities tracker
  • KPI review: Sales, Leads, Delivery, Ops, Finance
  • Bottleneck log: what got stuck and why
  • Automation opportunity tracker
Get the Planner — $49 →
One-time sessions
🔍

Business Snapshot Session

$249 — one-time

A focused 90-minute working session on 1–2 operational pain points you choose in advance. Walk away with a written Snapshot Report — specific friction points and action steps, within 48 hours.

  • You pick 1–2 areas to drill into
  • 90 minutes working through it, not around it
  • Written Snapshot Report within 48 hours
  • 3 friction points + specific recommended actions
See Snapshot Details & Book →
Popular next step: Workflow Deep Dive →
📋

90-Day Action Plan

$499 — one-time

After a Snapshot Session, this is your roadmap. A prioritized 90-day plan specific to your business — tasks in order of leverage, templates for your exact situation, and one follow-up call to keep momentum. The bridge between knowing what to fix and building a team to run it.

  • 90-day operational roadmap specific to your business
  • Priority-ordered tasks — highest leverage first
  • Templates and frameworks for your situation
  • One follow-up call within 30 days of delivery
Start with a Free Check-In →
Best after: Snapshot Session →
🔧

Workflow Deep Dive

Scoped on discovery call · Starts at $1,500

One process, mapped from current state to finished system. We audit the gap, build the workflow or SOP, and hand it off fully documented — so your team or a VA can run it without you in the room.

  • Scoped to one focused workflow or process
  • Current state audit + gap analysis
  • Built, documented, and handed off
  • 2–4 week engagement
Start with a Free Check-In →
Popular next step: Monthly Ops Partner →
Optimized bundles
● Social component — waitlist only
📦

Books + Social Retainer

When your bookkeeper and your social team are working from the same context, the numbers inform the content. One relationship, one invoice, no coordination overhead.

  • Everything in Monthly Bookkeeping
  • Everything in Social Media Management
  • Single invoice, single relationship
  • Both services informed by the same business context
Join the Waitlist →
Best Value
3 spots available this month
🏆

Monthly Operations Partner

Books, social, and an ongoing ops layer built around what your business actually needs. Monthly strategy sessions, SOP builds, workflow audits — scope defined together as we identify gaps. Built for founders who want a business that runs without them.

  • Everything in Books + Social Retainer
  • Monthly ops strategy session
  • SOP builds and workflow audits
  • Scope defined by what you actually need
Schedule a Discovery Call →
Standalone services
3 spots available this month
📊

Monthly Bookkeeping

Monthly reconciliation, transaction categorization, and clean financials ready for tax time — all inside your Taxy client dashboard. Know your numbers without managing them.

  • Monthly transaction review & categorization
  • Ledger reconciliation
  • Plain-English monthly financial summary
  • Tax-ready reports organized for your CPA
  • Year-end CPA packet included
Start with a Free Check-In →
Want more? See the full bundle →
● Currently at capacity
📱

Social Media Management

You upload clean, approved photos and videos — we drop them into your branded templates and handle captions, scheduling, and publishing. Consistent presence without it consuming your week.

  • Branded templates built for your business
  • Captions written and formatted per platform
  • Scheduled and published on your behalf
  • Instagram, TikTok, Facebook, LinkedIn
  • Monthly content calendar
Join the Waitlist →
Want more? See the full bundle →
Already Had a Check-In?

Book a Snapshot Session

Pick 1–2 areas where your business is stuck, and we spend 90 minutes drilling in — no surface-level conversation, no generic advice. You leave with a written action plan specific to your situation.

$249
One-time  ·  No commitment  ·  90 minutes

Secure checkout via Stripe. You'll receive a calendar invite after payment.

🛡️
100% Money-Back Guarantee If you don't walk away with at least 3 specific, actionable improvements, we refund every cent. No forms. No hoops.
Counts toward your first month. Move to a monthly retainer within 30 days and the $249 applies directly — it's a deposit, not a sunk cost.

What You Get — and What It's Worth

90-min working session (PMP-certified ops expert) $275 value
Written Snapshot Report (48-hr delivery) $185 value
Session recording for your team $45 value
Business Health Checklist Bonus $49 value
15-Min Follow-Up Call (30 days out) Bonus $75 value
Total value $629  →  $249
Already have the CEO OS Planner? The $49 you paid applies directly toward your Snapshot Session. Book and mention it →
Common areas we work through
  • No documented SOPs — everything lives in your head
  • Onboarding clients or team members is different every time
  • You're doing the same task 5 ways and can't delegate it
  • Your team can't operate without you in the room
  • You don't know where your hours are going each week
  • Your books are months behind and you can't see your numbers
  • You have tools but no system connecting them
What We've Built

What a full backend build actually looks like

A Miami service business with 4 independent contractors. Everything ran on gut instinct, a notepad, and a prayer at tax time. Here's what changed — in 90 days.

Before
  • Payroll tracked on a notepad
  • No contractor agreements on file
  • No consistent social media presence
  • Books 6+ months behind
  • Tax prep handled by panic at year-end
  • No repeatable hiring process
→
After — 90 days
  • Payroll in Vagaro — digital, auditable, no more notepads
  • Contractor agreements, offer letters, and onboarding on file
  • 3 months of branded content — executed, not just planned
  • Books caught up from 6 months behind to current
  • CPA-ready tax summary across 3 entities — first time ever
  • Hiring process documented so any new hire runs the same way

This scope — a Full Operations Buildout — runs $4,000–$6,000. Most clients start smaller. The Snapshot Session ($249) is where we figure out what your business actually needs first.

Client Results

Real businesses. Measurable change.

A few words from clients who stopped guessing and started running their business on purpose.

“

I went from tracking payroll for my contractors in a notepad every month to having it all automated in my POS system — I didn’t even realize that was an option. I gained hours back just with this one fix.

Beauty Salon — Miami, FL
“

I had my expenses all over the place — some receipts in photos, some in credit card statements, others lost in the world. Rosanna helped me consolidate everything. After signing up, I just had one place where I upload and that’s it. No more fuss or hassle.

Business Consultant — Miami, FL
Rosanna Tavarez, operations consultant and founder of Predictive Pros, Miami FL
Rosanna Tavarez
Founder, Predictive Pros
PMP SAFe RTE SAFe SPC
Who You're Working With
"Businesses don't struggle because of ideas — they struggle because of operations."

I've spent 10+ years as a program manager — the person responsible for making sure complex things actually get done, on time, by teams who don't always agree. That means building systems people can follow, creating documentation that survives turnover, and tracking the finances that tell you if the work is actually paying off.

What I kept seeing: small business owners doing everything I do in my day job — managing teams, tracking money, delivering work — but without any of the infrastructure that makes it manageable. They were running serious businesses on memory and gut instinct.

That's what Predictive Pros fixes. You get the same structured approach I'd bring to any program — documented, sustainable, and built to run without you standing in the middle of it. Miami-based. Serving small business owners nationwide.

Predictive Pros is a Miami-based firm working with small business owners across South Florida and nationwide. Founded by a certified program manager with a decade of operations experience — brought to small business scale.

10+
Years in operations & program management
347,600
Transactions reconciled across active client books
EN+ES
Bilingual — same expert, either language, no hand-offs
$249
Snapshot Session — written action plan within 48 hours
🛡️
Zero Risk

We earn your business. Every time.

We don't believe in locking clients into work that isn't delivering. Every service comes with a clear commitment from us — and a clear way out if we don't deliver.

Snapshot Session

If you don't walk away with at least 3 specific, actionable improvements to your operations after our 90-minute session, we'll refund 100% of your payment. No forms. No questions. Just email us.

Monthly Services

Month-to-month. 30 days notice to cancel — no penalty, no long-term contract. We earn your renewal every month by delivering work you can see.

First Month

Not satisfied with your first month of bookkeeping or social? We'll refund it. No fine print. We want clients who stay because the work is good — not because they're locked in.

Guarantees apply to clients who complete the pre-work and attend the scheduled session in good faith.

Common Questions

Before you book

How does pricing work?

Scope is defined on your discovery call — then pricing is sent to you in writing before anything starts. No surprises. Most clients start with a Snapshot Session or monthly bookkeeping, see what works, and expand from there.

Do I have to commit to a contract?

Month-to-month with 30 days notice to cancel. We earn your business every month. The Snapshot Session is one-time with no commitment attached.

What does the Monthly Operations Partner include?

Books, social, and an ongoing ops layer — monthly strategy sessions, SOP builds, or workflow audits, depending on what your business needs most. We define the specifics together as we identify the gaps. The goal: a business you don't have to be in every day.

Can I start with just one service?

Yes. Many clients start with a Snapshot Session or one standalone service and expand from there. There's no requirement to bundle, and no pressure to do more than makes sense for where you are right now.

What does the Snapshot Session look like in practice?

You fill out a short pre-work form so we know what to focus on. We spend 90 minutes in a working session — drilling into the specific area, not giving surface-level suggestions. Within 48 hours you receive a written Snapshot Report with the friction points we identified and specific actions to address them.

What do I need to provide for social media?

Upload clean, approved photos and videos — content you've reviewed and are ready to post. We build your branded templates, write captions, schedule, and publish. You don't send raw footage for editing; you send content that's ready to go.

Do you work with Spanish-speaking business owners?

Yes. Rosanna is bilingual — English and Spanish. If you're more comfortable working in Spanish, that's not a problem. A lot of our clients in Miami-Dade prefer it.

Do you work with clients outside Miami?

Yes — all services are delivered remotely. Check-Ins, Snapshot Sessions, and all ongoing work happen over video call and async. Miami-based just means you're in the same time zone if you're on the East Coast.

2 monthly spots remaining in April

Stop running your business from memory.

A 30-minute conversation — no prep, no pitch, no obligation. You'll leave knowing exactly what's in the way and the specific options to fix it. If it's not a fit, we'll tell you that too.

Start Your Free Check-In →

🛡️ Snapshot Session — 100% money-back guarantee  ·  Monthly services — cancel anytime, 30 days notice